Responsibilities
- Administrative Support
- Maintain workshop filing systems and vehicle maintenance records.
- Prepare work orders, job cards, and service reports.
- Update maintenance schedules and repair history.
- Assist in preparing monthly workshop reports.
- Repair & Maintenance Coordination
- Schedule preventive maintenance (PM) for trucks and trailers.
- Coordinate repair appointments with mechanics and external vendors.
- Monitor repair progress and update operations on vehicle status.
- Ensure completed repairs are properly documented.
- Spare Parts Management
- Record spare parts issuance and stock movement.
- Monitor inventory levels and prepare purchase requisitions.
- Coordinate with suppliers for quotations and deliveries.
- Verify received spare parts against purchase orders.
- Compliance & Documentation
- Maintain vehicle inspection records.
- Track road tax, insurance, PUSPAKOM inspection, and permit expiry dates.
- Ensure maintenance documentation complies with company requirements.
- Vendor Coordination
- Liaise with external workshops and service providers.
- Request quotations for repairs and spare parts.
- Monitor vendor performance and turnaround time.
- Reporting
- Prepare daily, weekly, and monthly reports on: Vehicle breakdowns Preventive maintenance status
- Workshop costs
- Spare parts consumption
- Vehicle downtime
- Other Duties
- Support the Workshop Manager in daily operations.
- Assist with audits and documentation.
- Perform other administrative duties assigned by management.